In an effort to streamline the purchasing process on RealTime, we've introduced a significant update that shifts from a negotiation-based quoting system to a more straightforward, direct order system. This guide will walk you through what this change means, how to switch between Quotes and Orders, and the implications of this transition for both buyers and suppliers.
Understanding the Change
The new system enables suppliers to set fixed prices for their products, allowing customers to directly place orders without entering into price negotiations. This update is designed to cater to the needs of suppliers who prefer a negotiation-free sales process and customers who value the efficiency of placing quick, straightforward orders and it impacts:
- Suppliers: Gain the ability to offer products at fixed prices, potentially reducing administrative overhead associated with negotiating prices.
- Buyers: Benefit from a simplified ordering process, with the ability to place orders instantly based on listed prices.
Switching from a negotiation-based system to direct orders involves a few considerations:
- Fixed Pricing: Suppliers need to specify their pricing preferences in the 'Company Info' tab, choosing whether to allow price negotiations.
- Volume-Based Pricing: Suppliers have the option to implement pricing tiers based on order quantity, offering discounts for larger orders.
- Order Management: A new 'Orders' section will be created, separate from 'Quotes', with a simple toggle allowing users to switch between viewing Quotes and Orders.
How to Change from Quotes to Orders
- Setting Pricing Preferences: In the 'Account Settings', suppliers can indicate whether they're open to price negotiations. This choice will dictate whether your buyers see a 'Request Quote' or a 'Place Order' button in your designs.
- Managing Orders and Quotes: With the introduction of a dedicated 'Orders' section, users can easily manage their placed and received orders, distinct from the quoting process.
The system allows for flexibility, enabling suppliers to toggle their preference for price negotiations at any time. However, it's important to note that changing this setting will automatically reject all pending orders (if switching from Orders to Quotes) and pending quotes (if switching from Quotes to Orders).
The transition from Quotes to Orders on RealTime represents a significant evolution towards enhancing efficiency and user satisfaction in the procurement process. By understanding and leveraging this new system, both suppliers and customers can enjoy a more streamlined, transparent, and straightforward purchasing experience.